BIDDING PROCEDURE TRIENNIAL
to host an ISH conference
ISH policy is that Constituent Societies can place
a bid to host a conference. If a Constituent Society
is interested in arranging the conference please read
the information below. This list is not exhaustive.
We have tried to make the procedure as quick and easy
as possible for all concerned.March 1st 2009.
1. Societies interested in hosting the Triennial ISH
Congress should make a presentation of their
resources and structures and present this in written
format to the BOD of ISH. These proposals can be very
brief as well as informal.
2. The basic requirement is the acceptance that the
ISH Board is the final arbitrator of any disputes.
3. It should be very clear that the hosting congress
covers all expenses. In addition, $20,000 USD (or
whatever figure) should be budgeted for the ISH. This
expense line item should also insure that the hosting
congress does not declare as expenses the entire gross
income thus leaving ISH without any shared surplus
because there is none. Usually a formula for sharing
the surplus (beyond the expense line item noted above)
is 50/50, after the first $50,000 is split 60/40 in
favor of the hosting society or some such negotiated
4. There are further guidelines which include event
cancellation insurance by the hosts.
5. Deadline for proposals for hosting is specified
below. Bids can be proposed any time to email@example.com
The decision will be made during the BOD meeting prior
at the conference predating the one that the bid is
for. Committee members whose institutions are among
the candidates will not participate in the decision.
- Location preferably in a suitable venue (hotel or
other) for a meeting of 3 to 5 days; at a reasonable
rate; and at an appropriate time – probably
in August/September – that doesn't conflict
with other important meetings and enables clinicians
- The host institution will also have to: agree to
reserve an adequate number of meeting rooms for the
activities that can accommodate a large enough number
of people, specifically at least 200, plus other meeting
rooms as appropriate for parallel sessions, panels
or tutorials; and a suitable room for posters. Rooms
should be within small distance to allow for easy
"hopping". Unless these rooms are very close
to the conference hotel, good transportation must
be available between the hotel and the meeting rooms.
- Agree to a registration cost comparable to that
of previous ISH conferences.
- Commit to publishing and distributing the proceedings,
in close collaboration with IJCEH editor.
- Describe resources (funds, people, infrastructure,
links to industry, special fund possibilities, etc.)
they can draw on to plan and organize the meeting.
- List persons from their organization who attended
previous ISH conferences. Continuity is important;
an institution that had no one at a previous conference
is at a major disadvantage.
- Include events like a welcome reception, a banquet,
and appropriate social activities.
- Waive the registration fee for BOD members.
- A "large number of rooms" depends on where
the conference would be. Typically attendances ranged
between 400-1500 over last few conferences. We generally
consider a "reasonable rate" for hotel rooms
to be a rate not much above the previous year's.
From the bylaws:
ARTICLE IX. INTERNATIONAL
Section I. An International Congress of Hypnosis shall
be held every three years, with the place of the next
Congress announced, if possible, at the time of the
prior Congress. A Congress Committee shall be established
which shall include the President of the International
Society, a member of the Board of Directors of the
International Society (not a member of the Host Society),
as well as one of the members of the Council of Representatives
of the Hosting Constituent Society.
Section 2. The Congress shall provide opportunities
for invited addresses and volunteered papers on issues
of mutual interest, covering research on hypnosis
and closely related phenomena, and clinical and other
applications of hypnotic procedures and knowledge.
Section 3. The Congress shall provide opportunities
to deal with the affairs of the International Society.
(a) A regular meeting of the Board of Directors shall
take place, with an agenda prepared by the President
and the Secretary-Treasurer of the International Society.
(b) A regular meeting of the Council of Representatives
shall take place with an agenda prepared by its Chairman
and Secretary. The President of the International
Society and the Secretary-Treasurer shall be present
ex officio to report on the affairs of the International
Society and to reply to inquiries. (c) A plenary session
of all members in attendance at the Congress shall
be called to hear reports and to discuss such matters
as may be pertinent.
Next Triennial Congress:
Hypnosis in the Global Community
Melbourne 7-11 August 2010